Designing Offices for Privacy

If offices were to be designed solely to ensure the privacy of their occupants, each employee would be cocooned in a soundproof booth or isolated a long way from the nearest person. However, most employers understand the role that employee interaction plays in their productivity, and clearly this is at odds with confidentiality.
This article will examine the factors that play a role in the overall privacy that workers can achieve within a workspace, and explain the tradeoffs between this and the other concerns of the business.
Worker Density
Because commercial property tends to have fixed costs based on its floor area, it can seem cost-effective to cram as many people into the space as possible. Some organisations take this to extremes, generating vast “cube farms” in which a sprawling area is divided by partitions to give everyone a cubicle, all of which are packed tightly together.Of course, it is better if employees are not packed together “cheek by jowl”. However, even when an organisation’s logistics or financial situation necessitate a high density of workers, it is possible to give them some degree of privacy. For example, partitions between consecutive desks can help to prevent distractions and can give a sense of seclusion even within a busy environment.
Preventing Sound from Travelling
The choice of environmental materials in an open-plan area can have a dramatic impact on how far sound, such as telephone conversations, can travel. Obviously, if this distance can be minimised, then workers will enjoy greater privacy when they are talking on the phone.Taller panels between cubicles can reduce sound propagation, as can a good choice for the surface materials of floors, walls and ceilings. Softer materials tend to absorb more sound energy than do harder materials, and so this should be a consideration when it comes to designing the office space.
Even in an open-plan workspace, it is necessary to have private conference rooms, with reasonably thick walls to ensure that conversations taking place inside can remain confidential.
A Safe Harbour from Surveillance
In a business where it is necessary to monitor or record staff telephone calls, it is good practice to provide an alternative service that is not subject to this surveillance for staff to use for personal calls.Similarly, if there is a need to use CCTV to watch over staff in the workplace (for example, on a shop floor) then it is worthwhile to provide an unmonitored staff room or other facilities for staff to use for their breaks. This gives them relief from the feeling that they are constantly in the spotlight and is good for morale.
The Feeling of Privacy
Workers may equate the feeling of having their privacy invaded with that of claustrophobia. By designing offices with bright neutral colours and plenty of natural light, it may be possible to make employees feel they have regained their privacy even if the real physical situation has remained the same.Designing for Privacy
The right to privacy should be one of the main considerations when it comes to planning a work environment. If staff feel relaxed and confident, they will be more productive. In contrast, if they feel that they are constantly being watched by management or by their colleagues, then they will find it difficult to concentrate on the job in hand. A little extra time, thought and investment up front in designing an office for privacy can pay for itself many times over.Business Energy With a Difference
If you are looking for business energy or need advanced solutions like remote energy monitoring, new supplies, downgrading or upgrading capacity, have a no obligation chat with Purely Energy.
To find our more get in touch here. or call 0161 521 3400.
Re: Vetting Potential Employees
This is a great overview of employee vetting! The breakdown of general vetting, criminal record checks, and cyber vetting is clear…
Re: Personal Possessions in the Workplace
My son had items missing from his desk and his issued equipment replaced with broken equipment. He brought in a camera…
Re: Worker-Manager Confidentiality
I have just had an informal meeting with my manager and he asked another senior member of staff to sit in as a witness, I wasn't…
Re: What to Do If Your Privacy is Invaded at Work
In a meeting we had to fill in various forms. The data itself was not particularly sensitive. But after the…
Re: What to Do If Your Privacy is Invaded at Work
My manager found me jerking off in the toilets as I’m a registered sex addict. He told everyone.
Re: Rumours About Sick Leave: Has My Privacy Been Invaded?
My daughter recently had a work based accident and sustained an injury which has resulted in her…
Re: Worker-Manager Confidentiality
I had to whistleblow to my registered manager about a safeguarding issue which was confidential and it was disclosed to other…
Re: What to Do If Your Privacy is Invaded at Work
Hoping someone can help. So I've had a grievance put in against me at work due to my wages by a co-worker.…
Re: What to Do If Your Privacy is Invaded at Work
Hello there I trust I find you well. The reason why I write to you is to seek advice concerning my…
Re: Introduction to the Data Protection Act
My manager gave my personal phone number to somebody outside of the company. Is this allowed?